Tuesday, September 3, 2013

How to find and sort Gmail messages by mail size

Even though Google has constantly amazed us with new cool features such as themes, some basic features such as sorting Gmail sorted by size have been left out.

So, what is the solution? One solution is to manually search for big e-mails with attachments, by using the 'Show Search options' located at the top .

Another solution is to use the filename:pdf or filename:ppt or filename:mp3 in the Search Mail box to quickly find out messages which have attachments. For example, using filename:pdf will fetch you messages that have PDFs as attachments.

The other option is to use Microsoft Outlook or Thunderbird, and use the sort by size criteria.

But, if you do not want to use any of the above suggestions, you can use an online tool that allows you to sort and find your large messages in Gmail. You do not have to download or install anything.

Just go to a website called www.findbigmail.com

Enter your Gmail address

The website will ask you for permission to access your Gmail. Just click the Grant Access button. The website will proceed to scan your Gmail box for large messages. Depending on the size of the inbox, it will neatly label large messages such as: FindBigMail > 2 Mb, FindBigMail > 500 KB. This can be seen on the right hand side of your Gmail inbox. If you click on any of these labels (say, FindBigMail > 2 Mb), you will get all the messages that are greater than 2 Mb. You can select these messages and delete the ones that you do not want.

What is great, is that this website will even send you a scan report after the complete scan. For example, a scan of my Gmail inbox revealed that I have 702 mails over 2 Mb, 2300 mails over 500 Kb and 5000 e-mails over 100 Kb. All I have to do now is to go to my Gmail inbox and clear out my mails which are huge in size.

Try this out and let me know